Fovea BOX

Triyam’s data management services include:

• Data extraction
• Data conversion
• Data migration
• Data archival
• Data retention
• Data purging

The data management strategy is executed by collaborating with the business and implementing an approach best suited to the organization’s requirements.

Our data management services help organizations meet statutory requirements, ensure continuity of care, and implement an efficient release of information workflow. Triyam has a well defined quality methodology and processes to achieve the highest quality standards in data conversion, migration, and archival. Triyam’s products and processes are HIPAA and SOC2-certified.

• Replace/ Retire ERP: Triyam helps businesses and governmental organizations replace and retire their legacy ERP and other systems.
• ERP Migration: Triyam helps organizations migrate their old data to the new system.
• ERP Archival: Triyam helps organizations archive their historical departmental and financial data from legacy systems and decommission the old systems.
• Legacy AR wind-down: Triyam helps businesses consolidate Accounts Receivable from legacy billing systems into one Fovea A/R Archive.

Archiving historical departmental and financial data from legacy systems is a complex but critical task for ensuring data integrity and availability over time. Here are some key steps to consider for this process:

1. Assessment and Planning

Identify Data Sources: List all legacy systems and the types of data they hold.

Data Mapping: Understand the structure and format of the data in each system.

Compliance and Retention Requirements: Ensure that the archiving process complies with legal and regulatory requirements.

 2. Data Extraction

Data Retrieval: Use appropriate tools and techniques to extract data from legacy systems. This may include database dumps, API calls, or custom scripts.

Data Cleaning: Remove duplicate, corrupt, or irrelevant data to ensure quality.

 3. Data Transformation

Standardization: Convert data into a standardized format to facilitate easier access and analysis.

Metadata Creation: Document the data structure, sources, and any transformations applied.

4. Data Storage

Archival Storage Solutions: Choose appropriate storage solutions, such as cloud storage, on-premises storage or a combination of both like Triyam’s Fovea offers

Data Compression and Encryption: Use compression to save space and encryption to protect sensitive information.

 5. Data Access and Retrieval

Indexing: Implement indexing to facilitate efficient searching and retrieval of archived data.

Access Controls: Define and enforce access controls to ensure that only authorized users can access the data.

6. Validation and Testing

Data Integrity Checks: Perform checks to ensure that the archived data is complete and accurate.

Testing Retrieval: Test the retrieval process to ensure that data can be accessed when needed.

 7. Documentation

Archival Process Documentation: Document the entire archival process, including data sources, extraction methods, transformations, storage locations, and access protocols.

 8. Maintenance

Regular Audits: Conduct regular audits to ensure the integrity and availability of archived data.

Update Procedures: Update archival procedures as needed to accommodate new data sources or changes in compliance requirements.

Tools and Technologies

• ETL Tools: For data extraction, transformation, and loading (e.g., Talend, Apache Nifi).
• Database Systems: For storing structured data (e.g., PostgreSQL, MySQL).
• File Storage Solutions: For unstructured data (e.g., AWS S3, Google Cloud Storage).
• Data Governance Tools: For managing metadata and ensuring compliance (e.g., Collibra, Alation).

Implementing these steps will help ensure that historical departmental and financial data is securely archived and remains accessible for future use.

Interested in Triyam’s Fovea BOX?

Reach out to our team at Info@triyam.com or give us a call at 855-663-2684.