The challenge of governmental organizations is reducing time accessing their legacy systems. Today we have the ability to acquire historical data from multiple systems instantly. By simply logging into a single source of truth solution from a current system.

Your Challenges

Most governmental entities have multiple legacy systems at various sites, with large amounts and types of data. The staff of governmental organizations end up spending a large quantity of time. Documenting information in the system to meet statutory retention requirements. The time consuming may not seem like a major problem for the agency until the staff is confronted with additional issues such as:

  • Searching records in various historical systems – especially due to the inconsistent data in the multiple systems.
  • Remembering the passwords and menu configuration for multiple systems.
  • Accessing and processing the data while maintaining the current operational data in the new systems.

These challenges contribute to staff burnout and may cause negative consequences for operational workflows.

Even if governmental organizations decide to address such challenges by converting and migrating their historical records into the new system. The go-forward system might not be completely compatible with the data format of the data in legacy systems. The incompatibility can cause other problems. This could require the retention of some of the legacy systems with incompatible data at additional costs.

Also, the agency must ensure that the data is retained in compliance with legal and statutory retention requirements.

Our Solution

Triyam helps governmental organizations extract, convert, and migrate some data to the new system. Can also archive their legacy data from multiple systems to a new system. Another option can be Triyam’s recommended archival solution, ‘Fovea ®.’

If the historic data is archived to Fovea, the archive can be integrated with the new system for quick access to both historical and operational data that can be provided for future information requests.

Fovea Benefits

Fovea can be the one-stop solution for all the problems faced by governmental organizations.

Data from multiple systems can be archived into Fovea, thus providing a single unified platform and excellent interoperability for accessing historical data.

As our solution is vendor-agnostic, any type of data can be archived in it. Our solution Fovea can eliminate the maintenance of legacy systems. The data can then be decommissioned, resulting in significant cost savings for the governmental entity.

  • Fovea has granular, user-defined security permission levels (Role-based Access Control) for limited or unlimited data access. Specific access can be provided in the archive.
  • Financial balances can kept track of and managed in Fovea by actions. Some of the managing can be winding down AR, posting payments, editing, and reprinting claims for resubmission, bulk upload collections and remittances, printing patient statements, etc
  • The SaaS model supports creating statistical reports, dashboards, and graphical analysis tools, with the ability to drill down into the data.
  • Fovea helps retain data as per statutory retention requirements.
  • Fovea has extensive capability to connect to external systems via API interfaces; whether it is connecting to the new system or for Single Sign-On.

The Single Sign-On (SSO) feature in Fovea can help governmental organizations reduce time on their historical systems, as the functionality provides them with the ability to acquire historical data from multiple systems instantly by simply logging into Fovea from their current system. This makes a very easy Release of Information and downloading workflow for the users. Through SSO, the governmental organizations’ staff can save time searching through multiple systems and enjoy the seamless interoperability between the go-forward system, Fovea, and the legacy systems, thereby improving continuity of care.

As Fovea is a cloud-based solution, it allows governmental organizations to securely access data anytime and anywhere on a PC, iPad, or mobile device and share information with others, as needed.

Related: About Fovea EHR Archive

How Triyam helps Governmental Organizations

Triyam has provided such data management solutions for various governmental organizations. Choosing Triyam’s team of experts as your partner provides the extensive experience needed to help your governmental organization meet its data management requirements.

Our team performs data extraction, conversion, migration and archival, based on retention guidelines and organizational needs, with collaboration with the facility at every step of the project. We ensure that our customer’s data is managed in a way that provides their organization with a higher return on investment, improves their workflow, and helps them manage their data in the long run with an optimal data management strategy.

Interested in Triyam’s data management solution for your governmental organization?

Reach out to our team at Info@triyam.com or give us a call at 855-663-2684.